Theo James Recruitment Ltd, Floor 1, 2 Lighthouse View, Spectrum Business Park, Seaham, SR7 7PR. We provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses.
We at Theo James Recruitment Ltd take your personal data seriously. This policy:
(a) sets out the types of personal data that we collect about you
(b) explains how and why we collect and use your personal data
c) explains how long we keep your personal data for
(d) explains when, why and with who we will share your personal data;
(e) sets out the legal basis we have for using your personal data;
(f) explains the effect of refusing to provide the personal data requested;
(g) explains the different rights and choices you have when it comes to your personal data; and
(h) explains how we may contact you and how you can contact us.
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, employment and references,
The following are the different sources we may collect personal data about you from:
Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programs’ such as Sourcebreaker and Broadbean. These programs are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs’ are designed to only output information on candidates that meet the search criteria. The parameters of this program are restricted to only searching for [Name, Job role] candidate information from public sites where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We may also make you aware through email communication of any news within your relevant market; such as new employment opportunities.
We keep your information in accordance as follows:
Candidate data: (36 months, before further consent is proactively sourced if there has been no communication during this time and the candidate has not ‘opted out’)
Contractor data: (36 months, before further consent is proactively sourced if there has been no communication during this time and the contractor has not ‘opted out’)
Client contact details: (36 months, before further consent is proactively sourced if there has been no communication during this time and the client has not ‘opted out’)
Your personal data is shared with the client who initiates a search for personnel. The search for which you are considered, to ascertain if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided and where we do this we may share your information with specific clients of Theo James Recruitment. However, your name or contact details will not be given without prior consent.
For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
No, we do not carry out automated profiling.
No, we do not transfer personal data out of the EEA.
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know. How can you contact us? If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact our Data Protection Officer Mark Bracknall Mark@theojamesrecruitment.com.